2010 Convention Registration

We are pleased that you are planning to attend the 2010 Convention. Please read the information below before you register.

Qualifying for USP Travel and Accommodation Assistance (Delegates and Official Observers)

USP's Board of Trustees approved a policy that will help defray a major portion of the expenses for Delegates, Alternates attending in lieu of Delegates, and Official Observers attending the Meeting. Please review the Delegate and Observer Travel and Accommodation Policy (77KB), which was revised recently, so that you understand the provisions of the policy before making your arrangements.

Things to know before you register...

The 2010 USP Convention will be held Wednesday, April 21 – Saturday, April 24, 2010 at the Grand Hyatt in Washington, 1000 H Street, N.W., Washington, DC
All Convention Delegates, any Alternate attending in lieu of a Delegate, and Observers should arrive in time to attend the Convention Orientation at 4:00 p.m. at the Grand Hyatt on Wednesday, April 21.
Delegates, any Alternate attending in lieu of a Delegate, and Official Observers must attend all Business Sessions from Thursday, April 22 through Saturday, April 24.
Any accompanying spouse/guest staying with a Delegate, Alternate attending in lieu of a Delegate, or Observer is welcome to attend the social events each evening at no cost.

Beyond the Business Sessions

Following the Convention Orientation on Wednesday, April 21 there will be a Dessert Reception at the Newseum
All registrants will participate in an Information Exchange Luncheon on Thursday, April 22. Please select your topic of interest when you register.
You will be able to meet Officer, Trustee, and Council of Expert candidates standing for election at a special reception at the Grand Hyatt on Thursday, April 22.
The Final Reception will be held at the Donald Reynolds Center for American Art and Portraiture on Friday, April 23.

View the Preliminary Program.

Attendee Types

Before registering, please confirm your attendee type as listed below.

Delegate — Credentialed representative of a member organization, Honorary Member, or credentialed Alternate Delegate attending in lieu of a credentialed Delegate. All expenses associated with attending the membership meeting are covered by USP—Registration fees, hotel (3 nights, Wednesday, Thursday and Friday), travel, and all Convention events in accordance with the Travel and Accommodation Policy).

Official Observer — Appointed representative of an organization that has been invited by USP to be an Official Observer. Registration fees, hotel (3 nights, Wednesday, Thursday and Friday), all Convention events, and travel stipend are provided by USP in accordance with the Travel and Accommodation Policy.

Invited Guest — Individual invited by USP to attend the Convention; e.g., Council of Experts nominees. Registration fees, travel, hotel and all Convention activities are covered by USP as noted above for Delegates. Accompanying guest must pay travel and tour activities, but Convention events are covered.

Delegate/Observer Spouse/Guest — Individual registered with a Delegate, Alternate attending in lieu of a Delegate, or Official Observer and occupying the same room. Admittance to all social functions is covered by USP. Travel, meeting registration (if desired) and tour activities are paid by the individual.

Meeting Attendee — Any interested party who wishes to attend the USP Convention membership meeting, including business companions of delegates/observers and any Alternate Delegate attending in addition to the credentialed Delegate. All costs are paid by the individual.

Schedule of Fees for Meeting Attendees, Non–Delegates/Observers

The fees below reflect only meeting and evening event attendance. Hotel costs are separate.

Registration Fee for entire Convention (evening events not included, see below): $450.00

Registration Fee for singe day attendance: $125.00

All Evening Events (only): $360.00

Meeting Registration

All attendees – Delegates, Alternates, Observers, guests, etc., must register through USP's Online Registration form.

Hotel

Delegates, Alternates attending in lieu of Delegates, Observers, and Invited Guests will register for their accommodations when they register for the meeting via the Online Registration Form. (Please do not book your hotel directly.) All other attendees not sharing accommodations with the above are responsible for booking their own hotel accommodations at the Grand Hyatt or other nearby hotels. Hotels in the immediate area of Grand Hyatt Washington:

(This information is provided as a courtesy. USP does not have a block of rooms at these hotels.)

Washington Marriott at Metro Center (5 minute walk to Grand Hyatt)
775 12th Street, N.W.
Washington, D.C. 20005
202–737–2200

Embassy Suites Washington, D.C. – Convention Center (5 minute walk to Grand Hyatt)
900 10th Street, N.W.
Washington, D.C. 20001
202–739–2001

Renaissance Washington, D.C. (5 minute walk to Grand Hyatt)
999 9th Street, N.W.
Washington, D.C. 20001
202–898–9000

Courtyard Washington Convention Center (10 minute walk to the Grand Hyatt)
900 F Street NW
Washington, DC 20004
202–638–4600

Travel

Please note that USP's travel agency has changed, and certain provisions of the Delegate and Observer Travel and Accommodation Policy (77KB) have been modified. Please reread the policy carefully. Delegates, Alternates attending in lieu of Delegates, Observers, and invited guests must book their travel through USP's travel agency, Travel Leaders. You may also book your spouse/guest travel through Travel Leaders and pay separately.

Please book your travel a minimum of 21 days in advance of departure date to obtain the lowest available airfare. You may contact Travel Leaders at 1–800–741–4116 (toll–free).

Cancellations

If you find you cannot attend the USP Convention, please email cancellations as soon as possible to .

Alternates

USP encourages attendance by alternates in cases where delegates and observers are unable to attend the meeting; however, alternates must be named by the executive officer of the Member or Official Observer organization before USP funding can be granted. If an alternate was not named prior to the meeting, the executive of the organization must email indicating the name of the alternate. Once USP acknowledges acceptance of this designation, the alternate may register in place of the delegate or observer and will qualify for USP assistance for travel, hotel and meeting expenses, as noted above. Alternates attending the meeting in addition to Delegates or Observers are responsible for their own expenses.