Constitution and Bylaws

Bylaws

Chapter IV—The Secretary

Section 1

The Secretary shall serve as Secretary of the Board of Trustees and the Convention. The Secretary shall be appointed by, and act under the direction of the Executive Vice President-CEO and shall:

(a) Keep the minutes of each meeting of the Pharmacopeial Convention and receive all reports and other documents presented to the said meeting;

(b) Compile the proceedings of the stated and special meetings and submit them to the Board of Trustees and, upon its order, arrange for their publication;

(c) At each stated meeting of the Pharmacopeial Convention, present a summary of the minutes of the preceding stated meeting;

(d) Present to the Pharmacopeial Convention papers handed in for such purpose by the President;

(e) Record the ayes and nays when required;

(f) Notify the chairperson and other members of each committee of their appointment, giving each member the name of the chairperson of that committee and the names of the members and stating the business upon which the committee is to act;

(g) Before the opening of the stated meeting of the Pharmacopeial Convention, provide to the membership the names of the Officers of the Pharmacopeial Convention, the members of the Board of Trustees, the members of the Council of Experts, and all members of the Expert Committees, the Chairpersons of Committees directed to report at the stated meeting, the persons selected by the Board of Trustees as members-at-large, the organizations designated as eligible organizations by the Board of Trustees, the persons selected by the Nominating Committee for Officers and Trustees as nominees for elected office, the members of the Convention approved by the Membership Committee, and the order of business;

(h) During the stated meeting of the Pharmacopeial Convention, provide for each member two official ballots. One ballot shall contain the names of those nominated for President, and for Treasurer of the Pharmacopeial Convention, and for the eight elective memberships on the Board of Trustees. A second ballot shall contain the names of those nominated for the Council of Experts, classified according to the outline of the number and types of committees as provided in Chapter VII, Section 17, of these Bylaws. Balloting may be conducted electronically under the guidance of the Committee of Tellers.

(i) Deliver all reports, papers, and other documents of the Pharmacopeial Convention to the Board of Trustees;

(j) Issue such notices, announcements, and requests as provided for in Chapter I, Section 7, of these Bylaws, together with credential forms, and also mail the notices of special meetings as provided in Chapter XIV, Section 1, of these Bylaws;

(k) Submit to the Nominating Committee for the Council of Experts, not later than ninety days prior to the stated meeting of the Pharmacopeial Convention, all recommendations that have been submitted for membership on the Council of Experts;

(l) Acknowledge in writing the receipt of all resignations of organizations eligible to appoint members to the Convention and report them to the Board of Trustees;

(m) Serve as Secretary of all committees of the Convention appointed by the President.

Section 2

In the absence of the Secretary or in the event of his or her inability to serve as Secretary, the Executive Vice President-CEO shall appoint an acting Secretary.